Skip to Main Content

APA Reference Formatting: Appendices

Appendices/Appendix

An appendix is a section of an assignment that includes materials supporting the essay. It may include images, tables, or survey questions.  It should only be included when necessary to add context helping the reader to understand your argument or research. They would be included at the end of your work and would be categorized alphabetically (e.g. Appendix A, Appendix B, etc.)

The way that an item in your appendix would be referenced depends on if it is your work, someone else's work, or adapted from somewhere else.

General formatting

  • Appendices come after the reference list.
  • Each appendix starts on a new page.
  • Page numbering continues on from the essay and reference list.
  • Each appendix needs a title and a label. This label and title will be in title case, centred at the top of the page.
  • If you have more than one, then label accordingly as: Appendix A, Appendix B...
  • The order of the Appendices will be in the order that they are mentioned in the text of the essay.
  • Each appendix item must be mentioned in the essay at least once and the label (Appendix A) must be used to indicate which one is being discussed.

Your own work

If it is your own work in the appendix (e.g. survey questions or an image you may have created), you would not include it in the reference list, you would only refer to it in text by the appendix number like so:

In-text citation

All research participants were required to fill in the consent form (see example in Appendix A).

Appendix entry

Appendix A - Research Participation Form

 

SCHOOL OF INFORMATION MANAGEMENT
Research participation consent

Project title: Examining the adoption and use of graphic novels as a learning resource in Hamilton schools

▢I have been given and have understood an explanation of this research project.

 

From another source

If the appendix item is another source, you would refer to it in text by its label, but also include an in-text citation and reference list entry. The reference list entry would look exactly like a regular entry and not require any mention of it being an appendix item.

 

In-text citation

The impact of COVID lockdowns has reduced considerably the number of students stood down from school and can be seen clearly in Appendix B (MoE, 2021).

Reference list

Ministry of Education. (September, 2021). Education indicator: Student engagement/participation: Stand-downs, suspensions, exclusions and expulsions from school. Education Counts. https://www.educationcounts.govt.nz/statistics/stand-downs,-suspensions,-exclusions-and-expulsions

Appendix entry

Appendix B - Graph of school standowns 2018-2020

"Fewer onsite school days in 2020 due to the COVID-19 is likely one of the important reasons for the decrease in stand-downs" (MoE, September 2021).

Adapted from another source

When you have used an appendix item in your work but adapted it, you need to mention that in your text, plus include an in-text citation and reference list entry, like so:

In-text citation

The convicts sentenced to transportation from Uckfield have been summarised and adapted from information in Appendix C (Davey, 1988).

Reference list

Davey, R. (Ed.). (1988). East Sussex sentences of transportation at Quarter Sessions, 1790-1854. Friends of the East Sussex Record Office.

Appendix entry

Appendix C - Uckfield residents sentenced to transportation

Adapted from Davey (1998).

See also